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Privacy Notice For Governors

Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about governors.

We, Wildridings Primary School, Netherton, Bracknell, Berks, RG12 7DX, are the ‘data controller’ for the purposes of data protection law.

The personal data we hold

We process data relating to those we engage, to work at our school. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:

  • Contact details

  • Date of birth, marital status and gender

  • Bank account details, payroll records, National Insurance number and tax status information (for purpose of any expenses)

  • Vetting information

  • Photographs

  • CCTV footage

  • Data about your use of the school’s information and communications system

  • Declaration of interest

  • Business interests

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Why we use this data

We use this data:

  • To deliver Governor service to the school

  • For the Public interest

  • To Comply with the law regarding data sharing

  • For statutory purposes to ensure the smooth running of the school

Our legal basis for using this data

We only collect and use governors personal data when the law allows us to. Most commonly, we process it where:

  • We need to comply with a legal obligation

  • We need it to perform an official task in the school/public interest

Less commonly, we may also process a governor’s personal data in situations where:

  • We have obtained consent to use it in a certain way

  • Where we have obtained consent to use a governor’s personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

  • Data has to be published for the public to see as governors hold public office

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Data sharing

We do not share information about governors with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required or necessary (and it complies with data protection law) we may share personal information about governors with:

  • Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions

  • The Department for Education

  • Our regulator [e.g. Ofsted]

  • Suppliers and service providers – to enable them to provide the service we have contracted them for

  • Financial organisations

  • Central and local government

  • Our auditors

  • Professional advisers and consultants

  • Police forces, courts, tribunals

  • Professional bodies

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Transferring data internationally

Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Governors’ rights regarding personal data

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.

If you make a subject access request, and if we do hold information about you, we will:

  • Give you a description of it

  • Tell you why we are holding and processing it, and how long we will keep it for

  • Explain where we got it from, if not from you

  • Tell you who it has been, or will be, shared with

  • Let you know whether any automated decision-making is being applied to the data, and any consequences of this

  • Give you a copy of the information in an intelligible form

Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request please contact our data protection officer.

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Other rights

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:

  • Object to the use of personal data if it would cause, or is causing, damage or distress

  • Prevent it being used to send direct marketing

  • Object to decisions being taken by automated means (by a computer or machine, rather than by a person)

  • In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing

  • Claim compensation for damages caused by a breach of the data protection regulations

To exercise any of these rights, please contact our data protection officer.

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Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection officer.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

  • Report a concern online at https://ico.org.uk/concerns/

  • Call 0303 123 1113

  • Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer:

Mr J. Richards

Ametros Group Ltd

Lakeside Offices

Thorn Business Park

Hereford

HR2 6JT

Email dpo@ametrosgroup.com

Telephone: 0330 223 2246

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